Privacy Policy – Additional

Registration for Workshops via Google Forms

We use Google Forms for registration for our workshops. The submitted responses are stored in the Google Workspace account of Boogie-Woogie-Club-Nürnberg e.V., in particular through the Google Forms and Google Drive services.

1. What data do we process?

As part of the registration process, we process the data that you enter into the respective registration form. This includes in particular:

• First and last name
• Email address
• Information regarding selected courses, parties, level, role, and other options required for registration.
• Voluntary information about how you heard about the workshop
• Where applicable, the time of form submission and technical metadata generated by Google Forms

Special categories of personal data within the meaning of Art. 9 GDPR are not requested as part of the regular course and workshop registration process.

2. Purposes of processing

We process the data for the following purposes:

• Receiving and processing your registration
• Organization, administration, and management of the respective course, parties, and meal orders
• Order of addition articles like T-Shirts
• Communicating with you regarding your registration, for example confirmation, questions, changes, waiting lists, or organizational information
• Managing booked options and participant lists
• Documenting the registration and fulfilling statutory retention obligations
• Voluntary evaluation of the channels through which participants became aware of our courses or workshops, in order to improve our offering and communication

3. Legal bases for processing

The processing of data required for registration is carried out on the basis of Art. 6(1)(b) GDPR, as it is necessary for taking steps prior to entering into a contract and for performing a contract regarding participation in a course or workshop.

Where we are required to store data in order to fulfill statutory retention and documentation obligations, the processing is carried out on the basis of Art. 6(1)(c) GDPR.

The processing of the voluntary information about how you heard about the course or workshop is carried out on the basis of Art. 6(1)(f) GDPR. Our legitimate interest lies in understanding through which information channels interested persons become aware of our offering, in order to improve our course program and public communication. This information is voluntary and is not required for registration.

4. Obligation to provide data

Providing your name, email address, and the workshop information required for booking is necessary so that we can process your registration and conduct the event. Without this information, registration is generally not possible.

Providing information about how you heard about the course or workshop is voluntary. Not providing this information has no effect on your registration or participation.

5. Recipients and commissioned processing

Only within the scope of the workshop will access to the data be granted to those persons who require it for the organization and conduct of the workshop.

For the technical provision of the forms and storage of responses, we use Google Workspace, in particular Google Forms and Google Drive. The provider is, depending on the contractual status and Google Workspace agreement, the relevant Google entity, in particular Google Ireland Limited or Google Cloud EMEA Limited, as well as, where applicable, affiliated companies and subcontractors of Google.

In this context, Google processes the data as a processor on the basis of a data processing agreement pursuant to Art. 28 GDPR or the corresponding Google Workspace data protection terms.

6. Transfers to third countries

When using Google Workspace, processing of personal data outside the European Union or the European Economic Area cannot be excluded, in particular by Google companies or subcontractors in third countries.

Where personal data is transferred to third countries, this is carried out on the basis of appropriate safeguards within the meaning of the GDPR, in particular the EU Commission’s Standard Contractual Clauses provided by Google, insofar as no adequacy decision exists.

We point out that we cannot guarantee storage exclusively within Germany unless this is expressly ensured through the corresponding Google Workspace settings and contractual or tariff options.

7. Storage period

We store personal data from course and workshop registrations only for as long as this is necessary for processing the registration, conducting the event, internal documentation, and fulfilling statutory obligations.

After completion of the respective course or workshop, the data will be deleted, unless it is still required for organizational purposes, for handling outstanding matters, or for the establishment, exercise of legal claims.

Where statutory retention obligations apply, in particular under tax or commercial law, we store the relevant data for the legally prescribed periods. The specific storage period depends on the type of documents and the applicable statutory requirements.

8. Automated decision-making

Automated decision-making, including profiling pursuant to Art. 22 GDPR, does not take place in connection with course and workshop registrations.

9. Your rights

Subject to the legal requirements, you have the following rights:

• Right of access to the personal data stored by us
• Right to rectification of inaccurate data
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to object to processing based on Art. 6(1)(f) GDPR

To exercise your rights, you may contact us at any time:

info@boogie-woogie-club-nuernberg.de

You also have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates the GDPR.